Event vendor fees are due in full by Friday, January 30, 2024 to confirm a booth reservation.
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Limited space. No holds. Note that this agreement is to participate as a Vendor, not for any sponsorship opportunities. Vendor agrees that this document, when signed below constitutes a binding agreement. Vendor further agrees that upon McAllen International Car Fest receipt of this signed agreement, it shall be enforceable in accordance with its terms. By signing below, the individual represents and warrants that he/she is duly authorized to execute this binding agreement on behalf of Vendor. Payments and completed agreement must be received by McAllen International Car Fest by the above date to assure your space accordingly. Vendor agrees to be bound by the information and terms herein and any event rules and regulations represented now or as established at a later date by McAllen International Car Fest.
Note: Should payment not be received on or before the above date, the reservation for a booth is not confirmed therefore, the vendor will not patriciate in Car Fest 2024.
Vendor hereby agrees to indemnify, defend and hold harmless the City of McAllen, McAllen Convention Center and McAllen International Car Fest and their officers, agents and employees from and against any and all claims, demands, proceedings, actions, suits, judgments, liabilities, damages, losses, costs, and expenses, including those that may arise from Vendor’s participation in the event, and including as well, but not limited to claims for personal injury and/or damage to property, and further including, but not limited to any investigation, legal and/or other costs and expenses incurred in connection with any amount paid in settlement of any claim, demand, proceeding, action, suit, or judgment resulting from and/or in connection with Vendor’s participation in the event.
By signing this agreement, Vendor agrees to be responsible for payment of all rental items added over and above those provided per vendor type as well as any replacements costs for any rental items lost or not returned to McAllen International Car Fest. Sponsor understands that any and all rental items requested for use during the event must be returned in same condition or sponsor will be responsible for repair or replacement cost. Said payments will be made promptly to McAllen International Car Fest. A separate rental agreement and rental order receipt will be required by McAllen International Car Fest as per specified deadlines herein.
Site assignment is at the sole discretion and authority of the McAllen International Car Fest event producer or are assigned under the guidance of the McAllen International Car Fest organizers. Participants will be accommodated fairly and equitably based on level or participation and availability.
Please complete this form and submit to the McAllen Convention Center via fax (956) 681-3840, email: carfest@mcallen.net or mail/deliver to 700 Convention Center Boulevard, McAllen, TX 78501. Payment options are business check, money order and credit/debit card. Make your check payable to: McAllen Convention Center.
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Spaces filled on a first come, first serve basis and are subject to approval by the McAllen Convention Center.
ALL PAYMENTS ARE FINAL, NO REFUNDS.
